Checkpoints

Checkpoints is a data governance tool that supports purpose justification and auditability. Checkpoints allows you to surface prompts and request a justification prior to users taking potentially sensitive actions. These justifications can then be reviewed in the platform to ensure adherence to data protection, governance, and compliance policies.

The above screenshot uses notional data.

What is a checkpoint?

A checkpoint is a prompt that asks a user to provide a justification when taking an action in Foundry. The user’s justification is recorded and made available for later review to administrator users in the Checkpoints application. Users can also always review historical justifications for their own actions in the Checkpoints application.

The above screenshot uses notional data.

The prompt in each checkpoint and the type of justification required is set in a checkpoint configuration. Once submitted, each checkpoint produces a checkpoint record that contains the contextual data associated with an action governed by a checkpoint. This includes the timestamp of the action, the user who is performing the action, the justification provided in the checkpoint, the checkpoint type, and any data (resources, objects, and Markings, for example) associated with the action.

Key features

• Customize prompts and justifications: Data protection or compliance policies can vary widely based on organizational needs and use cases. Checkpoints allows for granular configurability to determine who gets shown a checkpoint, for what kinds of actions, what language the checkpoint contains, and how the user should justify their action.
• Review justifications in real-time: Data protection and compliance teams or administrators can review checkpoints in Foundry in real-time as users justify why they are performing sensitive actions.
• Deep platform integration for key Foundry actions: Checkpoints is integrated into 30+ different actions in Foundry, which allows for seamless requests for justification at a variety of points in user workflows. This happens both when the actions are taken synchronously by a user, or asynchronously via a request in Approvals. Checkpoints can be used to remind users of organizational policies, suggest more privacy-protective actions, or better understand why users are taking certain actions for improved oversight.

Access the Checkpoints application

The Checkpoints application allows users to configure checkpoints and review checkpoint records. All users can use the Checkpoints application to review checkpoint records that they have submitted. The Checkpoints application can be accessed in the navigation panel in the Data Governance category.

Users can also configure checkpoints or review checkpoint records for entire Organizations or spaces.